Bulk Edit Contacts & Automate Privacy Law Compliance

Stop updating contacts one by one. Filter thousands of records, assign contact groups in bulk, bulk archive contacts, and safely anonymize inactive contacts to meet privacy law (e.g. GDPR, CCPA) requirements.

Independent third-party app for Xero users. Not affiliated with or endorsed by Xero Limited.

Join the Free Beta

https://app.bulkcontactmanager.com/contacts

Contacts

4,839

NameCompanyLast TransactionGroups

Olivia CarterAcme Trading Co.Dec 4, 2025VIP

Marcus SchwarzGlobex GmbHSep 18, 2025Wholesale

Diane WayneWayne & SonsMar 12, 2017—

Anthony StarkStark LogisticsAug 22, 2016—

Aiden ParkInitech HoldingsJul 30, 2025Tech

Sarah ConnorCyberdyne Co.Nov 5, 2014—

Xero API

12/60 calls/min

Xero is built for accounting, not database management.

Manual Cleanup

Cleaning up >1,000 contacts means opening individual records one at a time. There is no native way to update fields in bulk.

Hidden Contact Groups

You cannot see group memberships from the main Xero contact list, and this data is stripped out when you export contacts to CSV.

Data Retention Management

Holding Personally Identifiable Information (PII) indefinitely means storing personal data beyond your statutory retention periods (like the EU/UK GDPR, CCPA, or APP). Finding and scrubbing old contacts manually to manage these cycles is incredibly time-consuming and error-prone.

The missing contact manager for Xero power users.

Advanced Filtering

Query your Xero database using strict AND/OR logic. Instantly find contacts based on missing Tax IDs, Contact Groups, or inactivity (e.g. "No transactions since 2019").

Bulk Editing

Select hundreds of contacts at once. Add or remove them from groups, bulk archive, and clean up messy data fields without opening a single profile.

Automated Privacy Law Compliance

Set statutory retention periods per Xero organization based on local tax laws (e.g., 7 years for the UK/Netherlands, 5 years for Australia). The app automatically flags contacts that have exceeded this limit for your review.

Meet the strict data minimization requirements of the GDPR, CCPA, and APP:

Redact PII (names, emails, phone numbers) permanently.
Preserve financial ledgers (invoices stay intact).
Automated audit trails (logs a compliance note directly in Xero).

Complete CSV Exports

Export your filtered lists exactly as you see them. Unlike the native Xero export, our CSV files include all Contact Group memberships.

Built out of sheer frustration.

I'm a CFO and our Xero organisation held over 50,000 contacts, many of them private individuals from old webshop orders. Not only did this make Xero incredibly slow, but holding onto that historical PII data was a direct violation of privacy laws.

When I tried to clean it up, I hit a brick wall. The database was too large to even export to CSV. Worse, Xero caps CSV contact updates at 998 rows per file. We were facing 50+ manual, error-prone spreadsheet uploads just to archive and anonymize our old data.

I needed a more efficient solution, so I teamed up with my husband who is an Enterprise Architect for a local university. We didn't want another flimsy, vibe-coded app that would break under pressure. We built a secure, enterprise-grade architecture designed to process massive datasets fast and flawlessly. We built Bulk Contact Manager to solve our own database nightmare, and now we are sharing it with the Xero community.

— Jolien, Co-Founder & CFO

Simple, transparent pricing.

Early Access / Beta

We are currently in closed Beta while finalizing our official Xero App Store certification. Connect your account today for free, unrestricted access. Simple, flat pricing will be introduced post-launch.

Enterprise-grade security. Built for finance teams.

We don't take chances with your financial data. The platform is designed strictly to handle what it needs to function, and absolutely nothing more.

Secure Xero Authentication

Xero is our exclusive login provider, meaning we never see or store your password. We only request the exact permissions needed to manage contacts and read invoice dates. You can revoke our access directly from your Xero dashboard at any time.

EU-Hosted & Encrypted

All application data is hosted in the EU on GDPR-compliant Hetzner servers (Germany). Web traffic is secured via TLS 1.3, and all OAuth connection tokens are strictly encrypted at rest using AES-256-GCM.

Strict Data Minimization

We do not sync your financial ledgers. We only pull the specific contact fields needed for bulk editing, alongside basic invoice dates to determine if a contact is inactive. We never touch, read, or store your financial amounts, line items, bank transactions, or reports.

Absolute Tenant Isolation

If you manage multiple Xero organisations, their databases are completely walled off from each other. Every single database query is strictly scoped to a specific Xero tenant, ensuring client data can never overlap.

Contact support

Questions about the product, pricing, or compliance? We respond within one business day.